The way companies work has changed over the last decade due to new information technologies. The internet, mobile phones, cloud computing, and new digital work software applications have enabled companies to become more agile and embrace new ways of working, such as telecommuting or worker mobility. The best online work tools, such as Microsoft 365 for businesses, provide utilities and resources to enhance collaborative work, access tools and documents remotely, and offer a high level of security and protection for data.
What are the best online tools for your company
More and more suites, packages, or sets of programs are being developed to improve the work of companies, including all kinds of integrated tools that optimize the main tasks and processes of a business.
Let’s look at some of these tools, which are very popular in business environments to increase the productivity and efficiency of workers and processes.
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Microsoft Office 365
The Microsoft office suite “Office 365” is now known as “Microsoft 365,” and it is perhaps the most widely used online tool globally to facilitate business work. With Office 365, Microsoft has moved to the cloud, offering its tools in a cloud environment that can be accessed via any web browser (allowing it to be used on any operating system, such as Linux, Android, macOS, or Windows).
Within Microsoft Office 365, we have the usual applications from the traditional Office package, along with some tools specifically designed for collaborative and online work.
Let’s see the main tools included in Microsoft 365:
Word, Excel, Access and PowerPoint
The four main Office applications for editing text, working with spreadsheets, managing databases, and creating presentations. These tools now enhance their ability to work online, allowing multiple users to work on the same document remotely.
OneDrive and Microsoft Teams
These two platforms are specifically designed to facilitate online collaborative work.
- OneDrive: Microsoft’s cloud storage platform offers great possibilities for storing information and documents online and accessing them remotely, with options to share them with other users.
- Teams: A communication and collaboration tool based on chats, video calls, and document sharing.
Other Applications
In Microsoft’s new cloud-based office suite, there are other interesting tools like Outlook for managing email, OneNote for managing online notes, Power BI for creating dashboards, or PowerApps and Power Automate for creating business applications and automating processes, among many others.
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Google Workspace
The famous Google application pack, previously known as “G Suite,” has also changed its name and is now “Google Workspace.” It’s a service offered by the company that includes its most popular cloud-based tools aimed at promoting remote collaborative work.
Among the applications included in this integrated Google pack are:
Google Docs and Sheets
These two online tools are designed for working with text documents and creating spreadsheets.
Gmail, Chat, Meet, Drive and Calendar
Gmail is the most popular email management tool globally, with a modern, secure, and intuitive interface.
For online communication and facilitating collaborative work, Google offers several solutions, including Google Meet (for video conferences) and Google Chat (for online chats and document sharing).
Other Google Workspace tools that elevate this online office suite to one of the best on the market include Drive (for cloud storage) and Google Calendar (a very useful calendar management app that integrates with all Google tools).
Other Tools
Among the many options provided by Google’s online office suite, we can highlight:
- Sites: For creating websites without needing programming knowledge.
- Presentations: To design and run online presentations.
- Forms: For creating surveys, web forms, and similar items.
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Trello
An interesting tool for working online and managing all kinds of projects is Trello. It’s a collaborative environment where various tools, such as boards, cards, lists, and other elements, can be used to optimize projects.
With Trello, work teams can quickly see everything about a project, accessing the tasks to be done, collaborating with other team members, sharing progress, accessing essential resources, etc.
Some of the most interesting features Trello offers to improve online work are:
- Tools to enhance creativity and innovation, such as a brainstorming tool.
- Allows you to track work plans.
- Makes it possible to create different roles and assign tasks to team members.
- Facilitates organizing project or business information using audiovisual resources.
- Ideal for managing small tasks or complex processes.
- Helps define primary and secondary objectives, ensuring that team members focus on achieving them.
Contact Parson Project Solutions to select and implement the best online work tools for your business. We offer a personalized service to help you find the best digital solution for your company to grow, become more productive, and stay competitive.
If your business needs a good online work environment, Google Workspace, Microsoft 365, and Trello are three of the best tools currently available in the market.
